CITY OF FLINT Position Description

Class Title: Business Manager Job Code Number: 22E-C-183 Effective Date: 2/26/2010 Bargaining Unit: Exempt LO

GENERAL STATEMENT OF DUTIES:

Under the direction of the Director of DCED, prepares regular and special financial reports and statements related to all DCED local, state, federal and foundation funding. Works closely with all division heads and the Department of Finance in the establishment of proper financial reporting protocols in order to track all procurement, spending analysis, and managing all project funds in all DCED activities including the community development, economic development, housing, demolition, and planning divisions. Establishes various financial planning models and responsible for creating checks and balances in the various state and federal MIS systems. Ensure that expenditures are in compliance with all local, state and federal grant guidelines. Ensures that all financial draw downs are tracked, recorded, documented and completed in a timely manner. Makes sure that all expenditures are correctly categorized, and that all financial files are maintained properly. Meets on a monthly basis with the Assistant Director of Finance to review financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide the Director and Division Managers with analytical and financial administrative support related to development projects funded through various local, state, federal and foundation grants; 2. Is an active member of all project development teams, providing financial experience and expertise as required in addition to performing accounting and reporting functions; 3. Perform all accounting functions and develop financial tracking systems for all grant and other sources of funds (e.g. HOPE VI, RHF, HOME, CDBG, LIHTC, NSP1, NSP2, HPRP, CDBG-R, etc.), including 4. maintain files that include the grant award, original budget & revisions, financial reports, and correspondence; 5. prepare routine and special reports and statements; 6. review, code, analyze, and process invoices and payment requests from project managers; 7. assemble drawdown request package, including documentation provided by project managers, invoices, checks, etc., and forward to Finance Department; 8. track the request to ensure the draw is made and funds received on time; 9. prepare expenditure logs and tracking schedules to support monthly reports, and reconcile to Finance Department records; 10. track approved change orders; 11. Coordinate with project manager to prepare budget revisions when necessary. 12. Prepare monthly and quarterly reports, including: financial performance (budget to actual); statement of sources and uses of funds; synopsis of spending by line item; obligations and expenditures, etc 13. Assist in preparation of grant applications by providing needed budget information and documentation; 14. Coordinate with Finance Department on all issues relating to the financing of development projects to ensure that the records of the two departments are consistent; 15. Acts as liaison to financial institutions and community funding sources to establish relationships with DHC development activities; advises the Director on such issues; 16. represents DHC in discussions relating to project financing when appropriate. 17. Maintains the Department's administrative (internal) budget and advises the Director on current status; 18. Manages all housing, realestate, demolition, property management and other community and economic development transactions and reporting functions; 19. Tracks all revolving loan and Section 108 loan portfolios and monthly payment activities; and 20. Works with the FACE loan officer to develop adequate monthly financial updates.

MINIMUM ENTRANCE REQUIREMENTS:

1. Bachelor's degree in accounting, business administration, or related field, plus 3-5 years of progressively responsible experience in either grant administration, accounting, or bookkeeping; 2. an equivalent combination of education and experience may be substituted. 3. Valid driver's license required. 4. Real Estate license preferable with a minimum of 5 years experienced in real estate, property management, or housing. 5. Knowledge of HUD and other Federal, State, and local policies, procedures, and regulations related to accounting and financial recordkeeping, low-income housing, HOPE VI, RHF, and related programs. 6. Knowledge of realestate, property management, taxes, and cost accounting principles. An understanding of creating housing finance and 7. an ability to create adequate reporting systems for creating receivables for renters. 8. A good understanding of rental and lease agreements and the legal process for evictions. 9. Knowledge of the principles and practices of budgeting and budget administration, financial management, grants management, and contract administration. 10. Ability to communicate verbally with groups and individuals to explain technical finance and accounting issues clearly and effectively. 11. Ability to communicate effectively in writing regarding technical finance and accounting issues. 12. Ability to establish effective working relationships with colleagues, officials, contractors, and development partners in order to accomplish departmental goals and complete projects. 13. Ability to analyze financial reports and data, draw conclusions, and formulate recommendations. 14. Ability to plan, organize, coordinate routine work and special projects, and manage multiple priorities in order to accomplish tasks in accordance with established requirements. 15. Ability use sound judgment in order to make decisions in accordance with established procedures and guidelines. 16. Ability to use accounting software to maintain records, analyzes data, and develops reports. 17. Knowledge of standard office procedures, including filing, and standard office equipment, including computer, fax, copier, telephone system.

NECESSARY SPECIAL REQUIREMENTS:

1. May be required to pass a drug test and background test. 2. Must comply with DHC policies and procedures.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee may be frequently required to stand; sit; walk; talk and hear; use hands and fingers to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.